ConceptMulti-site healthcare

Patient follow-up

Recalls, reminders, and check-ins that never depend on someone remembering.

CategoryAutomation & Communications
EngagementConcept
Steps05
01 · The situation

Follow-up from memory.

Recalls and post-visit check-ins depended on whoever was at the front desk remembering. Quiet weeks went fine; busy weeks left patients waiting for a call that never came.

Recalls and check-ins left to whoever is at the desk
Memory
Busy weeks, patients waiting for a call that never came
Gaps
02 · The approach

Off memory, onto the system.

Drive every follow-up from the standardised schedule that already knows who was seen, for what, and when they are due back.

Follow-up carried in someone's head
Desk
Schedule knows who, what, and when due back
System
03 · The build

Sequences for every pathway.

Automated reminder and recall sequences for each treatment pathway, with post-visit check-ins and rebooking prompts sent at the right moment for every site.

Staff see a single queue of follow-ups the system could not resolve on its own, instead of carrying the whole list in their heads.

AutoStaffVisit loggedSchedulePathwayTreatment typeReminderSequenceRecallDue dateCheck-inPost-visitNeeds staff?ResolvedOr queued
04 · Automated sequences

Nobody falls through.

Every recall and check-in is actioned by the system, with people stepping in only where judgement is needed. Recalls, reminders, and post-visit check-ins run across all five sites from the same schedule.

Recalls actioned automatically (illustrative)
100%
Follow-ups left to memory
0
05 · Results

Judgement where it matters.

Staff see a single queue of follow-ups the system could not resolve on its own, instead of carrying the whole list in their heads.

Staff step in only where judgement is needed
Queue
Whole follow-up list carried in memory
Head

Results

Every recall and check-in actioned automatically across all five sites, with staff stepping in only where judgement is needed.